Procurement Specialist, Manila, Philippines ,Asian Development Bank

Closing Date: Friday, 01 March 2013
6 ADB Avenue
Mandaluyong City 1550
Telephone: + 632 632 4444
Fax: + 632 636 2444
Job Purpose:
Provide assistance, technical guidance and capacity building to ensure compliance with ADB's procurement (i.e., goods, works, and consulting services) policies and procedures; assist in the establishment, harmonization and improvement of these policies and procedures, consistent with effective project management for ADB projects; assist in carrying out country procurement assessments and development of country procurement systems, and support improvements in the implementation performance of ADB

portfolio of loans, grants and technical assistance (TA). Work with broad policies and objectives, working directly with clients, with supervision for critical tasks.

Expected Outcomes

a. Procurement/Consulting Services Advice

    Review borrowers' procurement actions and submissions for engaging consultants under ADB loans.

    Provide technical guidance and advice, as appropriate, in accordance with ADB procurement policies and procedures.

    Carry out country procurement assessments and develop plans, including policy and regulatory recommendations, to improve the same.

b. Project Management Support

    Participate in the design, processing, and administration of loan and TA projects in the context of procurement planning and assessment.

    Participate in the evaluation of projects and preparation of completion reports in the context of compliance with ADB's procurement and consulting services guidelines and procedures.

    Chair consultant selection committee meetings to shortlist consultants and evaluate their proposals.

    Negotiate contracts with consultants on behalf of ADB to provide services to ADB TAs.

    Undertake processing and implementation of TAs related to capacity building in procurement and consulting services.

c. Policy/Procedure Setting and Improvement

    Provide inputs for the standardization and improvement of guidelines, policies and procedures relating to procurement and consulting services, and in connection with country systems and related initiatives, including assistance in drafting of policy papers, reports, briefings, guidance notes, staff instructions, and similar documents.

    Assist in the coordination with other development agencies for harmonization of policies relating to procurement and consulting services, including providing support as assigned for multilateral procurement task forces and similar bodies.

    Assist with complex and multi-disciplinary problem solving.

    Undertake trouble-shooting on issues of concern to OSFMD management, as and when assigned.

d. Knowledge Sharing and Capacity Development

    Deliver tailored training to ADB and executing agency staff to develop skills in procurement, consulting services, and project administration, in accordance with ADB policies and guidelines.

    Support OSFMD management in ADB interdepartmental orientations, outreach and training on policy and procedural matters, including providing support for informal board seminars and similar fora on procurement policy and related issues.

e. Staff Supervision

    Provide leadership and support to reporting staff.

    Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.

    Ensure the on-going learning and development of reporting staff

Educational Requirements:

    Master's degree, or equivalent, in business administration, economics, engineering, or other related fields. University degree in business administration, economics, engineering, or other related fields, combined with specialized experience in similar organization/s, may be considered in lieu of a Master's degree.

Relevant Experience And Other Requirements:

Work experience

    At least 8 years of relevant professional experience in procurement, project management, or other related area
    Preferably international experience working in several countries
    Experience in working with developing countries on procurement issues
    Preferably experience working with MDBs and bilateral agencies on procurement policy and capacity building issues

Technical knowledge

    Sound expertise in specific area, with experience applying knowledge in diverse international settings and/or different organizations

People and leadership development skills

    Able to work collaboratively with teams as a constructive project member
    When required, able to manage staff in the day-to-day delivery of tasks
    Excellent oral and written communication skills in English

Core Competencies:

Application of Technical Knowledge and Skills

    Regularly shares knowledge on new international best practice trends in comparator situations
    Proactively applies relevant international best practices to own work
    Convinces others to adopt international best practice by explaining the situational relevance and benefits

Client Orientation

    Helps colleagues work effectively with clients in different contexts and from diverse backgrounds and country situations
    Adapts own approach and style when interacting with clients, as opposed to requiring them to adapt
    Draws upon international best practice in exploring solutions with clients
    Confirms the clients' understanding and agreement before progressing

Achieving Results and Problem Solving

    Draws on own and others' multi-country experience to identify viable courses of action when conducting analyses
    Helps internal and external clients achieve quality results beyond presenting problems and precedent
    Highlights possible solutions for project issues based on relevant multi-country and/or multi-client experience
    Regularly contributes insights and experiences to colleagues in the Division to help them achieve quality results
    Overcomes unexpected difficulties and challenges to produce desired outcomes

Working Together

    Maintains collaborative relationships within the Department
    Works effectively with diverse colleagues in own and other Divisions and Departments
    Flexibly alters positions and adjusts previously stated points of view to support the group consensus
    Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

    Checks the audience's level of understanding and awareness of required follow-up actions
    Consistently seeks and addresses feedback on own performance
    Creates knowledge products endorsed for wider distribution based on lessons and multi-country experience
    Independently amends and clarifies messages and documents

Innovation and Change

    Actively supports work improvement and/or organizational change by work and deed
    Develops and adopts change plans to support Division initiatives on which one works
    Considers current and future client needs in proposing ideas
    Vocalizes early support for change
    Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:

    Supervisor: Director, OSP1
    The following staff positions may be supervised by the incumbent:
        Administrative Staff
        National Staff

Women are encouraged to apply.