Title:-TEMPORARY_Programme Assistant, UNEP-GEF, HQ Description
Bioversity International is a research-for-development organization working with partners worldwide
to use and conserve agricultural and tree biodiversity for improved livelihoods, nutrition, sustainability and productive and resilient ecosystems. Bioversity International is a member of the CGIAR Consortium, a global research partnership for a food secure future. Bioversity International has more than 300 staff and scientists' worldwide working with almost 700 partners. For further information on Bioversity International, consult the Web page at http://www.bioversityinternational.org
Position Description
Job Description
As part of Bioversity's commitment to the implementation of four UNEP/GEF single country projects in Nepal, Cuba, Sri Lanka and Uzbekistan, Bioversity is seeking a qualified Programme Assistant to support the development and implementation of project activities, and analysis and presentation of information from UNEP/GEF funded projects. The Programme Assistant will be situated in Bioversity's Headquarters near Rome, Italy and will be a member of Agrobiodiversity and Ecosystem Services Programme of Bioversity International. He or she will be under the direct supervision of the Principal Scientist, Agricultural Biodiversity and Ecosystems to support project activities in Nepal, Sri Lanka and Uzbekistan, and under the direct supervision of the Senior Scientist, Anthropology and Socioeconomics to support project activities in Cuba. More specifically, the Programme Assistant will:
Assemble project documentation, drafting letters, preparing visual presentations, and editing material for syntax. Liaise with internal staff and external agencies or people on a variety of activities / issues. Prepare Travel Authorization and logistics, including visa requirements, of Bioversity staff and other partners. Prepare Meetings, Seminars, Conferences, and minutes preparation, including arrangements such as to time, location, reception and overall handling of internal and external visitors. Prepare draft Letters of Agreements with project partners to ensure distribution of agreed financial resources to implement the project. Respond to inquiries from all levels of staff across the organization and from external sources regarding project administrative activities. Provide support to the Principal and Senior Scientist on the professional and timely implementation of the activities and outputs identified in the project document. Perform other duties as required.
Minimum Qualification & Experience
Essential qualifications & competencies
Secondary school education supplemented by office training. Minimum of 4 years of relevant experience, preferably in an international working environment. Proficiency in relevant software packages (Microsoft Word, Excel, and PowerPoint). Sound knowledge of standard office procedures. Excellent command of the English language, both written and spoken. Desirable qualifications and competencies Command of country projects languages. Experience working in international development, with partners from multiple countries and culture. Working knowledge of the Spanish language, both written and spoken. Skills & abilities
Strong interpersonal, communications and teamwork skills; courtesy, tact and the ability to establish and maintain effective working relationships with people of cultural and national backgrounds, and work in a multicultural team. Well developed skills in personal organization, priority setting, problem solving and accuracy. Strong client orientation and service approach. Considerable judgment and initiative; ability to work with significant independence within assigned areas.
Personal Qualities
Terms & Conditions
This is a temporary locally recruited support position and all benefits are denominated and paid in EURO. The salary is level 4, in a scale of eight levels, with level 8 being the highest. The salary range starts from Euro 2,854.5 per month. The contract will be for a period of six months.
Applications procedure
Please apply online through Bioversity Job Opportunities web page (http://www.bioversityinternational.org/about_us/job_opportunities.html) by clicking the "Apply" button, completing the online application and attaching the required information, no later than 2 August 2013. Please note that in the application you are required to provide the contact details (address, telephone number and e-mail address) of at least three referees, which Bioversity will contact for short listed applicants.
Closing Date: Friday, 02 August 2013
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