Job Title: Monitoring and Evaluation Specialist Application Deadline Date: 01 Jul 2012
Position Location: Harare Position Start Date: 01 Aug 2012
Region: Africa\Southern Africa Position End Date: 31 Jul 2014
Requisition Category: International Recruitment Priority: Need Immediately
Country Name: Zimbabwe Program/Office Name: Zimbabwe
City/Province: Harare Employee Type: Expatriate
Job Grade Level: 16 Recruitment Status: Advertising in Progress
Is this a family post? Family - Spouse with Children
Requisition Num: 2012AFSCMAA-8VGLCM
PURPOSE OF POSITION:
The Monitoring and Evaluation Specialist (M&E Specialist) has overall responsibility for providing coordination and leadership for strategic information, dissemination, and monitoring and evaluation of the project. The M&E Specialist is responsible for all project monitoring, evaluation and reporting activities. The M&E Specialist leads the development of and manages the Project’s Performance Monitoring Plan (PMP). The M&E Specialist develops and maintains systems to collect and analyze information on inputs, outputs, outcomes and impact of the program. She/he conduct supportive supervisory visits to sub-grantees to observe, monitor, provide guidance and quality feedback on the use of data and indicators; analyze monthly data and support training of M&E personnel in quality assurance methods. The M&E specialist should have experience working with capacity building of local partners in M&E, and familiarity with PEPFAR/USG indicators.
This person will carry out both formative (pre-intervention) and summative research (post-intervention). While post-project research will sum up the Project’s accomplishments in accurate, objective way, the research carried out during the project is meant to contribute to Project success. M&E is an essential management tool, allowing Project leaders to assess progress against benchmarks and make changes that improve outcomes and move toward success. The project is designed to achieve definite objectives, and M&E will be essential to reaching those objectives by monitoring progress at regular intervals. As such the M&E Specialist is part of the Project Management team.
KEY RESPONSIBILITIES:
Setting up the system.
Develop the overall framework for project M&E in accordance to the project and document M&E plan.
Conduct readiness assessment regarding M&E. What are the incentives at the system level, which are the beneficiaries, what is the existing capacity?
Identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the conduct of a baseline survey, as required.
Clarify M&E responsibilities of different project personnel.
Contribute to the development of the annual work plan, ensuring alignment with project strategy, agreement on annual targets and inclusion of M&E activates in the work plan.
Clarify process for monitoring and evaluations on sub-grantees.
Prepare detailed M&E budget.
Prepare calendar of M&E activities.
Identify other M&E staff that the project needs to contract. Guide recruitment.
Implementation of M&E
Oversee and execute M&E activities included in the Annual Work Plan, with particular focus on results and impacts as well as in lesson learning.
Based on the annual work plan and in particular the programs budgets, design the framework for the physical and process monitoring of project activities.
Promote a results-based approach to monitoring and evaluation, emphasizing results and impacts.
Assist in the development of project reports. Guide staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission.
This includes quarterly progress reports, annual project reports, inception reports, and ad-hoc technical reports.
Prepare consolidation progress reports for project management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations.
Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications of future action. If necessary create such discussion forums to fill any gaps.
Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed.
Foster participatory planning and monitoring by training and involving primary stakeholder groups in the M&E of activities.
Facilitate, act as resource person, and join if required any external supervision and evaluation missions.
Monitor the follow up of evaluation recommendations.
Identify the need and draw up the ToRs for specific project studies. Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating project effects and impacts.
Organize (and provide) refresher training in M&E for project and implementing partner staff, local organizations and primary stakeholders with view of developing local M&E capacity.
Lessons learned
Design and implement a system to identify, analyze, document and disseminate lessons learned.
Consolidate a culture of lessons learning involving all project staff and allocate specific responsibilities.
Ensure that ToR for consultants recruited by the project also incorporate mechanisms to capture and share lessons learned through their inputs to the project, and to ensure that the results are reflected in the reporting system described above.
Document, package and disseminate lessons not less frequently than once every 12 months.
Facilitate exchange of experiences by supporting and coordinating participation in any existing network projects sharing common characteristics. These networks would largely function on the basis of an electronic platform but could also entail other methods and tools such as workshops, teleconferences, etc.
Identify and participate in additional networks, for example scientific or policy-based networks that may also yield lessons that can benefit project implementation.
KNOWLEDGE, SKILLS & ABILITIES:
REQUIRED:
The Monitoring and Evaluation Specialist (M&E Specialist) will have demonstrated skills in gathering reliable data from populations in developing countries and in presenting data to decision-makers as a part of a management process. To accomplish this, the M&E specialist should have at least several years of proven experience with:
The logical framework approach and other strategic planning approaches
M&E methods and approaches (including quantitative, qualitative and participatory)
Planning, design and implementation of M&E systems, tools, and guides
Training in M&E development and implementation and/or facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders
Data and information analysis
Report writing
A solid understanding of environmental management, with a focus on participatory processes, joint management, and gender issues
Familiarity with and a supportive attitude towards processes of strengthening local organizations and building local capacities for self-management
Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
Computer skills
Leadership qualities, personnel and team management (including mediation and conflict resolution)
Language skills as required Degree in public health, health sciences, or the social sciences.
A minimum of 3 years of experience in the M&E of U.S government funded programs or other donors.
Experience in design and implementation of Monitoring and Evaluation systems in the OVC sector in Zimbabwe.
Demonstrated knowledge of management information systems.
3+ years + field based work experience, conducting M&E on large, multi-regional public-health programs and working with management to integrate research findings into project direction
PREFERRED:
Research skills — surveys
How to Apply;
https://jobs.wvi.org/webjobs.nsf/WebPublished/314E41F945331EBB88257A25002AFE14?OpenDocument
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