Emergency Finance and Grants Manager Job Opportunity at Save the Children Mali

Job Title:Emergency Finance and Grants Manager
Location:     Mali - Bamako
Division:     International Operations
Description


Summary

In conjunction with the Country Director/ Emergency Team Leader, responsible for all aspects of financial management in the emergency program, ensure the program is delivered in a cost effective manner and meets standards of financial accountability and contractual obligations.  This post is for a minimum period of 6 months, and up to a maximum of 12 months.

Responsibilities

Financial Accountability:

• Provide a high standard of financial accounting in emergency programs, ensuring compliance to local statutory law and SC accounting policies.
• Ensure accounting systems, policies, internal controls and procedures are quickly established for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).
• Manage the cash flow to ensure timely and secure transfer of funds to meet program needs, liaising with local bankers as required and provide the necessary checks and balances to ensure that money is spent effectively, efficiently and in line with donor requirements.

Financial Planning:

• Support budget holders to produce quality budgeting information while ensuring all relevant stakeholders are involved in the budgeting process.
• Prepare management reports, for budget holders to monitor budgets, on a regular and timely basis.
• Assist the Country Finance Manager to prepare donor financial reports and proposal budgets.
• Ensure all donor requirements (financial & reporting) are complied with and that proposals and reports are submitted on time.
• Provide support to Country Finance Manager with advice/training to budget holders on budget management and phasing.

Grant Management:

• Ensure that all key contributing staff has a clear understanding of donor requirements and expectations at the proposal, amendment, reporting stage and audit stage of grants.
• Support the Country Finance Manager to identify, assess, input, recommend on the existing and desired reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors on all humanitarian inputs (items delivered to beneficiaries.
• Provide technical support to assess donor eligibility of planned expenditures and identify related compliance requirements.
• Provide technical assistance with regards to strategic donor costs allocation with a view to minimize compliance requirements where possible (i.e. recharge of USAID sponsored part time staff).
• Ensure that all proposals, contracts and amendments with donors follow the internal PAD and CAD procedures and assist where possible to reflect PAD emergency program coding structure.
• Ensure that all adequate attachments appear on FMS and are retained as part of the grants audit trail and conform to ESOPs (namely the “what” and naming convention).
• Update and manage data on Save the Children International's grants data base as required.

Control & Supervision:


• Take appropriate steps to minimize the risk of fraud or theft.
• Ensure the security of all cash and assets (e.g.: regular cash and bank reconciliation, fixed asset and inventory physical checks).
• Carry out inductions and staff trainings for finance procedures, donor requirements etc.


Requirements

• Qualified professional accountant (internationally recognized qualification, practical experience equivalent will be considered) with significant post qualification accounting experience

• Fluency in spoken and written English and French.
• Experience of and well developed skills in staff management, supervision and capacity building
• Good attention to detail and analytical skills
• Computer literate (i.e. Word, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills, with experience in managing multicultural teams
• Commitment to and understanding of Save the Children’s aims, values and principles.


Employee Type
Emergency - Temporary, Full Time

Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In 2010, we improved the lives of over 64 million children in need in the United States and around the world. Our goal is to reach more than 74 million children annually by the year 2012.  Join our dedicated and diverse staff committed to improving the well-being of children.

Save the Children provides an attractive benefits package including competitive salaries, a matching retirement plan, health and welfare benefits, life insurance, an employee assistance program, generous time off and much more.
We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity
How to Apply;
https://tbe.taleo.net/NA7/ats/careers/requisition.jsp?org=SAVETHECHILDREN&cws=1&rid=806