Accountant Job Vacancy at East African Community Tanzania

EAST AFRICAN COMMUNITY

Job Title:ACCOUNTANT
REF: EAC/HR/HEALTH/2011-2012/003
Grade: Professional Staff Category (P1 Equivalent)
Reports to: Director Finance
Organ/Institution: EAC Secretariat
Duration of Contract: Initially Three (3) Years
Station: EAC Secretariat, Arusha, Tanzania.
Main Purpose of the Job:
The main purpose of this job is to facilitate efficient and effective financial
administration and management of all funds of the East African Community
Medicines Regulatory Harmonization Initiative (EACMRHI) Project and also
assist the various EAC regional health sector projects and programmes and
other related responsibilities as may be assigned from time to time.
Duties and Responsibilities:
1. To manage and administer all the funds of the East African Community
Medicines Regulatory Harmonization Initiative (EACMRHI) Project and
assist in the management of funds for various EAC regional health sector
projects and programmes in accordance with the existing EAC Financial
Rules and Regulations and also in line with the donor specific financial
disbursement and reporting guidelines.
2. Validate payment vouchers, cheques, local purchase orders for all
transactions relating to the East African Community Medicines
Regulatory Harmonization Initiative (EACMRHI) Project and also various
Closing Date: Friday, 15th June 2012 2
EAC regional health sector projects and programmes and as well as other
relevant expenditures.
3. Reconcile ledger accounts of the East African Community Medicines
Regulatory Harmonization Initiative (EACMRHI) Project and also the
various EAC regional health sector projects and programmes follow up of
imprests given to staff.
4. Monitor and ensure that enough funds are available in the East African
Community Medicines Regulatory Harmonization Initiative (EACMRHI)
Project and also the various EAC regional health sector projects and
programmes and initiate disbursement and/or reimbursement requests
to donors once the minimum threshold is reached.
5. Maintain regular and timely accounting records and prepare weekly,
monthly, quarterly and annual financial reports.
6. Prepare financial reports for accountability of the funds disbursed and
analysis of accounts so that decision makers receive timely and accurate
information.
7. Assist officers of the East African Community Medicines Regulatory
Harmonization Initiative (EACMRHI) Project and also various EAC
regional health sector projects and programmes to prepare budgets for
the activities requested.
8. Monitor the expenditure of project funds of the East African Community
Medicines Regulatory Harmonization Initiative (EACMRHI) Project and
also various EAC regional health sector projects and programmes with a
view to ensuring that the amounts budgeted for, under each expenditure
head, is not exceeded.
9. Prepare payments and allowances for the implementation of the East
African Community Medicines Regulatory Harmonization Initiative
(EACMRHI) Project and also various EAC regional health sector projects
and programmes
10. Prepare annual budgets and financial reports/statements of the East
African Community Medicines Regulatory Harmonization Initiative
(EACMRHI) Project and also various EAC regional health sector projects
and programmes in liaison with the technical officers of the various EAC
Organs, Institutions and Sectors and also relevant officers in the EAC
Partner States’ National Ministries responsible for Health as well as the
National Medicines Regulatory Authorities (NMRAs) for presentation to
the EAC Council of Ministers and the East African Legislative Assembly
(EALA).
11. Prepare and consolidate multi-year and annual workplans, budgets and
technical narrative and financial reports for the EAC Partner States and
various international development partners involved of the East African
Community Medicines Regulatory Harmonization Initiative (EACMRHI)
Project and also various EAC regional health sector projects and
programmes.
Closing Date: Friday, 15th June 2012 3
12. Maintain ledgers and implement strong internal control systems in
order to facilitate timely financial reports, budget and accountabilities.
13. Prepare monthly cost comparison reports for budgetary control and
account for the programme expenditure and its disbursement against
budget codes and relevant budget of the East African Community
Medicines Regulatory Harmonization Initiative (EACMRHI) Project and
various EAC regional health sector projects and programmes.
14. Maintain the asset register and their depreciation schedules of the East
African Community Medicines Regulatory Harmonization Initiative
(EACMRHI) Project and various EAC regional health sector projects and
programmes.
15. Manage credit levels for various debtors and creditors and follow-up for
payments and refunds where applicable.
16. Perform any other duties as may be assigned from time to time by the
EAC Director of Finance.
Qualification and Experience:
(1) A Bachelor’s Degree in Commerce (Accounting or Finance Option) or
equivalent from a recognized University.
(2) A professional qualification (i.e , CPA (K), CPA (U), CPA (T), ACCA, ICPAU,
etc) or equivalent is an added advantage.
(3) Relevant working experience of not less than 5 years preferably in donorfunded
health projects and programmes at national, regional or national
levels
Skills and Competencies:
Must be proficient in various Computerised Financial Management Information
Systems such as the Sun System Accounting Package (e.g. Government
Financial Statistics, etc), Navision, SafePastel and other computer packages.
Good interpersonal and communication skills, ability to work in multi-cultural
environment and ability to plan and manage own work, including managing
conflicting priorities for timely completion of assignment, self motivated with
ability to work with minimum supervision.
TERMS AND CONDITION OF SERVICE
This EAC regional level health sector project staff position has an initial threeyear
contract that may be renewed subject to satisfactory performance and
availability of donor funds.
Closing Date: Friday, 15th June 2012 4
HOW TO APPLY
Interested candidates should submit their applications quoting the reference
number of the position applied for by registered mail, courier service, e-mail
and dispatch directly together with the full curriculum vitae, copies of both
academic and professional certificates and testimonials, names and addresses
of three referees, day time telephone /cell phone numbers to:
The Secretary General
East African Community
P.O. Box 1096,
Arusha, Tanzania
Fax: +255-27-250425354
Email: eac@eachq.org
Closing Date: Friday, 15th June 2012 1
Closing Date: All applications together with copies of relevant attachments
should be received at the EAC Secretariat headquarters in Arusha, Tanzania no
later than Friday, 15th June 2012.