Administrative Assistant JOb Vacancy at World Bank South Africa

Job #    121318
Job Title    Administrative Assistant
Job Family    Administration
Location    Pretoria, South Africa
Appointment    Local Hire
Job Posted    24-May-2012
Closing Date    07-Jun-2012
Language Requirements    English [Essential]
Appointment Type   
Background / General description
The Administrative Assistant will be based in the South Africa Country office as part of Resource Management (RM) team who handles administrative and accounting transactions for AFCS1 department (South Africa, Botswana, Lesotho, and Namibia). S/He will work under the general supervision of the Country Director, and the direct supervision of the country office Resource Management Officer (RMO), handling the following functions: Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
Duties and Accountabilities
• Provide primary assistance and support to the RM team in processing accounting and administrative transactions. • Handle posting of purchase orders, goods receipt, service entry sheets and maintenance of inventory in SAP. • Handle routine data entry to the system, including check writing, filing of accounting documents. • Handle custody of petty cash and collections. • Monitor vehicle fuel and maintenance costs and other equipments. • Undertake ad hoc inquiries in standard and non-standard databases, retrieves, manipulates and presents accounting and administrative data. • Identify and resolve diverse accounting and administrative transactional issues as they arise, which often require interpretation of existing procedures and processes and independently determine appropriate applications and/or in consultation with the accounting team members. • Supports the preparation of quarterly budget reports. • Performs other tasks assigned by the RMO with respect to the South Africa program.
Selection Criteria
•A minimum of college diploma with seven years of experience / university degree in accounting with five years of experience, preferably in a computerized accounting. •Strong interpersonal skills and commitment to work in a team-oriented, multi-disciplinary environment within a matrix management structure. Prior Bank Group experience would be an advantage. •Demonstrated skills in retrieving, gathering and obtaining accounting and administrative information from the various Banks’ sources and pulling them together in a useable format. •Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight deadlines. •Strong English language skills (verbal and written). •Ability to pass relevant Bank Group tests in place at time of recruitment (e.g. language, computer applications, etc.) as required.
How to Apply;
http://extjobs.worldbank.org/external/default/main?pagePK=64273552&piPK=64778863&theSitePK=1058433&JobNo=121318&order=descending&sortBy=job-req-num&location=ALL&menuPK=64778838