Job Title:Civil society program manager, Khartoum, Sudan
Closing Date: Monday, 18 June 2012
PROGRAM/ DEPARTMENT SUMMARY:
MC Scotland has the goal of supporting the government and communities by implementing programs that promote long-term, sustainable development and contribute to secure, productive and just communities. MC Scotland seeks to develop the existing local capacity and to strengthen the social fabric of the country, deeply affected by 21 years of civil war. MC Scotland is facilitating recovery from the long war by addressing development needs for communities and building capacity in the nascent civil society sector in Sudan. MC Scotland aims to support local NGO and CBO capacity building to engage constituencies and deliver services.
MC Scotland is currently implementing grants throughout Sudan while facilitating recovery by addressing economic recovery needs for nearly 300,000 people and laying the groundwork for long-term development. MC Scotland's' work in Sudan has three major components: Civil Society Development, Recovery and Development and Humanitarian Assistance with activities that span many sectors including agriculture, market and livelihoods development, water/sanitation, capacity building, peace building, infrastructure rehabilitation, education and emergency distribution.
GENERAL POSITION SUMMARY:
The Program Manager for the capacity building program mainly funded by the European Commission will manage and be responsible for ensuring effective high quality implementation of capacity building interventions for local NGOs and CSOs Blue Nile State and Khartoum. This position involves strong coordination and oversight of MC's national NGO partner and coordination with the management team to develop, modify and monitor programming elements. The Program Manager will have the exciting opportunity build on previous LINCS activities and operations within the program areas and strengthening linkages with the state capitals. Program oversight will include: managing daily program development and delivery with the national partner to accomplish its deliverables with high impact, coordinate logistics and operations, budget management and supervision of all staff in the area of responsibility; and monitoring, reporting, and evaluation activities. The Program Manager will be responsible for representing MC Scotland and liaising with Government, NGOs, and communities in MC Scotland's' areas of operation. The Program Manager must be a dynamic individual with strong people skills and managerial skills, commitment to capacity building of staff and a sound interest in working to support the role of independent community and civil society structures through new partnership mechanisms. The Program Manager will also oversee M&E systems for the program and provide direction and strategy for all capacity building M&E systems and solutions.
ESSENTIAL JOB FUNCTIONS:
Program Implementation
Coordinate and supervise the effective and timely implementation of capacity building, civic engagement and conflict mitigation program activities in the area of responsibility.
Coordinate with the MC national partners to develop sound implementation of programs in Khartoum and Blue Nile while effectively creating he networks between both geographic programs.
Supervise the Project Manager s and support the program team of 7-8 individuals to plan and implement capacity building activities (trainings, exchange visits, state visits, conferences, workshops, small projects implementation, etc.) across target locations in an effective and timely manner.
Work closely with the EC donor to keep them involved in program design and external issues that impact the program.
Program Management
The Program Manager should ensure effective finance, human resource, contracts and asset management .
Manage program budget within the area of responsibly and work in close collaboration with finance team ensuring accuracy and budget compliance according to donor requirement and MC Scotland standards.
Monitor project spending on a monthly basis – ensuring that the program spends within budget at all times, and report any anomalies in a timely manner.
Ensure that the capacity and technical competence of all capacity-building staff is maintained and improved by reviewing capacities and coordinating training, peer-to-peer knowledge sharing and support, and other forms of staff capacity-building.
Support the maintenance of systems of communication, monitoring, support, training and accountability between field offices and head offices.
Communicate security regulations and when necessary receive peer and professional critical incident briefings.
Coordinate all office management responsibilities with other site program managers.
Representation
Represent MC Scotland at program coordination meetings at the field sites and with the donor.
Identify local partnerships for the program and LINCS supported partners.
Attend to any other duties assigned by MC Scotland Management.
Strategy & Program Development
Actively participate in the program design and review to ensure a dynamic context specific capacity building program to enable the growth and development of civil society with particular attention to program expansion in new counties/localities.
Conceptualize, implement and monitor strategic dialogues and project interventions to respond to immediate challenges to sustainable local peace through capacity building.
Oversee development of systematic and realistic monitoring plans that facilitate acquisition and aggregation of quantitative and qualitative data that feeds into MC Scotland indicators.
Provide leadership and technical support to field staff in enhancing M&E systems to inform and improve performance, while maximizing organizational and inter-agency synergies in support the country strategy.
Coordinate with program staff and other relevant MC stakeholders on proposal writing, proposal development and project design in pursuit of high impact and cost effective program strategies and activities.
Coordinate information needed for concept papers and proposals and serve as primary drafter and editor of proposals, donor reports, concept notes and needs assessments.
Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed; monitor the follow up of evaluation recommendations with Program Managers.
Assist monitoring of program sub-grantees, partners and small grants mechanisms and develop tools for sub grant monitoring compliant with donor requirements.
Maintain a comprehensive list of detailed donor requirements necessary for each grant/project, develop a program reporting schedule, and prepare and review project/program reports to ensure that reports are accurate, clear, in the proper format and on time
Lead implementation of baseline surveys, monitoring and evaluation exercises for programs/projects and impact assessments, as needed.
Ensure timely reporting, documentation and organizational learning documents for the peace building and election activities.
Organizational Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps Scotland as well as themselves.
Accountability to Beneficiaries
Mercy Corps Scotland team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
SUPERVISORY RESPONSIBILITY: Project Manager s & Deputy Project Manager s (National Staff), M&E Officer-->
ACCOUNTABILITY:
REPORTS DIRECTLY TO: Country Director
WORKS DIRECTLY WITH: National partner, Finance Dept and Operations Department.
KNOWLEDGE AND EXPERIENCE:
MA/MS in international development or other relevant social science is preferred.
1-3+ years' experience or more in international relief and development in a similar role preferably with experience in community-based capacity development projects in relief and/or post-conflict settings.
Program leadership, management, project planning, organizational, interpersonal, and communication skills.
Experience should include program management, conducting assessments and surveys, proposal development, program design, selecting indicators, implementing monitoring plans, and data analysis.
Strong understanding of traditional authorities and civil society in Sudan and the organizational and political challenges to strengthening their capacity.
Experience with USAID, EC, or other donors required.
Experience in working with and coordinating with international and national NGOs and government agencies.
Strong English writing skills required and Arabic language abilities a plus.
SUCCESS FACTORS:
The successful Program Manager will be conscientious and possess an excellent sense of judgment and a demonstrated ability to communicate, take direction, assume leadership, and make rational decisions. S/he will have strong communication skills and be able thrive in a fast-paced, multi-tasking environment.. S/he will also demonstrate strong understanding of the cultural and social environment in the region and possess the ability to live and work well in this environment. S/he will possess proactive, creative problem-solving skills, as well as strong organizational skills and computer literacy. S/he will have the ability to live and work successfully in remote and challenging settings with limited resources and possess strong diplomacy skills in managing a team with different backgrounds, abilities, and technical knowledge.
LIVING CONDITIONS:
The position is currently based in Khartoum. Much of the field work is done in Blue Nile but due to the current security situation international staff are not allowed in Blue Nile. MC's national partner and MC local staff will operate in Damazine, Blue Nile. The position may shift to Damazine if project management is required and security permitting.
Mercy Corps Scotland team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MCS's policies, procedures, and values at all times and in all in-country venues.
Mercy Corps is an AA/EOE.
How to apply:
Please apply directly at:
http://mercycorps.silkroad.com/epostings/submit.cfm?fuseaction=app.dspjob&jobid=218046&company_id=15927&jobboardid=479
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