Job Title:Finance manager, Juba
Closing Date: Thursday, 31 May 2012
Introduction
South Sudan emerged as the world's newest nation in July 2011, amidst jubilation and celebration, crowds took to the streets to welcome their new country into being. Less than a year down the track and the situation for the people of South Sudan is precarious, with escalating conflict on top of the inheritance of some of the worst development indicators in the world. Generations of children were affected by the past decades of conflict and now the future of a new generation of children is in jeopardy.
Save the Children is a child rights organisation working in 9 of the 10 states of South Sudan, in the themes of Education, Child Protection, Nutrition, Health and Child Rights Governance, and we need dedicated and highly capable staff to work with us at this pivotal time. Save the Children International is a 'dual mandate' organisation and as such equal priority will be given to both humanitarian and development work. This is the only way we are able to ensure that some of the fundamental rights that we believe children have, such as survival, safety and constant access to protection and education, can be guaranteed.
This is a crucial, difficult and very rewarding period in which to make a change to children's lives, in one of the poorest and most troubled countries on earth.
Job Purpose
Reporting to the Director of Finance and Grants, the Finance Manager will support and strengthen the integrity of finance systems, ensure smooth financial operations for supporting programme work and responsibility for updating and generating timely financial information to management and other levels within the managing member and participating members.
The Finance Manager works closely with the Finance Officers and other finance staff in ensuring smooth, effective and efficient operational finance support to the country and field offices.
Key accountabilities
1.0 Financial systems and procedures
Assist the Director of Finance and Grants in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with the managing member's finance Policy and good accounting practices
Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.
Ensure that all financial transactions are fully supported and that they are all captured in SUN Accounts on a daily basis; make sure that regular backups are taken and stored off site.
Prepare monthly and quarterly financial diaries for both SUN Accounts and sub-office finance systems and ensure its strict adherence to the HQ deadlines
Maintain and ensure the integrity of the managing member's computerized accounting systems and liaising with Help Desk in London for any required support
2.0 Financial records and transactions
Carry out sensibility and control checking before and after posting sub-office transactions into SUN Accounts. The post holder is expected of travelling to review financial records maintained in the field offices in compliance with managing member's policies and procedures
Follow up HQ transactions from London and make sure that all are processed in the Field Control Systems timely and accurately
3.0 Financial reports
Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to head office
Responsible for all internal management reporting to budget holders and program managers, as well as Country Office line managers.
Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis and ensuring that year-end accounting procedures are met consistently and that any discrepancies are reported to the Director of Finance and Grants.
4.0 Financial and system controls
Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts
Ensure that systems are put in place to assure document security for a complete audit trail from the SUN Accounts records to supporting documentation and vice versa.
Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure the security of staff.
Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.
5.0 Staff management
Directly lead, manage and motivate staff in the Finance unit and ensure that they have clear work plans and performance management is integrated in day to work activities.
Assess and identify gaps on the capacity of finance staff and propose training and capacity building as required
6.0 Audit function
Support and strengthen finance management and administration across the programme and ensure appropriate audit functions are carried out.
Support in ensuring that audit recommendations are implemented
0 other responsibilities
Carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguard children in accordance with the Child Protection Policy.
Any other duties as may be assigned by the Director of Finance and Grants.
How to apply:
To apply for this position, visit our website http://www7.igrasp. com/fe/tpl_savethechildren01.asp?newms=info1 and apply for position 7231.
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