Logistician/Administrator Job Vacancy at Solidarites International South Sudan

Job Title:Logistician/Administrator - Head of base, Leer Unity State, South Sudan Closing Date: Wednesday, 13 June 2012 Solidarités International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 30 years the association has focused on meeting three vital needs – water, food and shelter – by carrying out emergency programmes followed by longer-term reconstruction projects. Whilst fully respecting the assisted populations' customs and culture, Solidarités International's programmes are implemented through the joint expertise of around 180 expatriates and 1500 local managerial staff and employees. Solidarités International is currently present in Africa (Central Africa n Republic, South Sudan, Kenya, Somalia, Liberia, Chad, Democratic Republic of the Congo, Republic of Côte d'Ivoire), in Asia (Afghanistan, Thailand, Bangladesh, Myanmar and Pakistan) and in Haiti. OUTLINE OF POSITION : The Logistician/ Administrator supervises all logistics and administration for the Leer field operations in Unity. S/he works in close cooperation with and under the technical guidelines set forth by the Logistics and Administrative Coordinators, and under the direct responsibility of the Field Coordinator. He/she is in charge of life on the base and ensures good communication between the different services. He/she is also responsible for implementation of security guidelines and contingencies set forth by the Field Coordinator and head of Mission and s/he ensures compliance with all of Solidarités International's rules and procedures. TASKS AND RESPONSIBILITIES FINANCE AND ACCOUNTANCY Manage monthly budget follow up in liaison with the Administrative Coordinator and collaboration with Program Manager in Leer Manage and monitor monthly program and support expenditures, provide monthly a cash forecast, and send regular financial reports to Administrative Coordinator Ensure that a proper record of expenditures receipts, requisitions, and all other accountancy documents are clearly managed Insure that cash flow between Juba and Leer is properly organized, planned and that all payment are dully documented Insure that donors rules and regulations are respected HUMAN RESOURCES MANAGEMENT Set clear objectives and conduct formal performance appraisals Recruit/dismiss staff Maintain up to date job descriptions, employment contracts, staff salaries, holiday schedules, sick leaves etc. Insure the respect of SI rules and regulations for the national staff as South Sudan Labour Laws Follow up with administrative of the whole staff: trainings, salaries, leaves, medical reimbursement, etc. Ensure the performance evaluations are conducted regularly Engender team spirit and build staff capacity through training and consultation Logistics Organize follow-up tools according SI procedures Ensure logistics procedures are respected by everyone In charge of the purchase supply, in liaison with the Logistics Coordinator Responsible for the stock management Responsible of the organization of transport, whether for passengers or freight Responsible of the state park management and maintenance of all assets of the project (communication, IT, vehicules etc.) SECURITY MANAGEMENT ON THE BASE Be responsible for team and goods security on-base, under the supervision of the Field coordinator Monitor and analyze the security situation and ensure it is understood by the teams Under the supervision of the head of mission, ensure that all security-related documents and procedures are updated regularly Ensure the immediate management of any security incidents that may occur on the base and immediately inform the Field Coordinator REPORTING / COMMUNICATION / REPRESENTATION Ensure good communication between the Leer and coordination offices Collect and compile operating information and team reports and send them to coordination according to the defined schedule Be the official Solidarités International representative on the base for aid workers, local and political administrative authorities, civil society and the media Prepare weekly report and submit logistics, administrative and financial inputs to the Program Manager Prepare administrative, financial and logistics reports on monthly basis to the Field Coordinator and Juba coordination team Expériences / Formation du candidat Education: Bachelor's degree or equivalent Experience: Minimum of 1 year in logistic management experience and some administrative management experience as well in humanitarian relief contexts Demonstrated knowledge SI procedures, preferably experienced in a developing country Experience in team management and HR Experience in security management and instable environment Experience in conflict/post-conflict contexts, preferably with experience in supporting emergency response Management and supervisory experience Previous experience in Southern Sudan is major advantage Technical skills and knowledge: Knowledge of mechanics, radio and satellite communication equipment, computers (Hardware and software) Knowledge in administrative and financial management Knowledge of Microsoft Office Suite Knowledge of Solidarites rules, tools and procedures is an asset Strong management and training skills Strong initiative with solid organisational, diplomacy and communication skills Stress management skills: Ability to work under pressure, with peak of heavy work load, Adaptability to changing work environment and possible volatile security situation, Driving licence Langues parlées du candidat Fluent English : speaking, reading and writing skills, Arabic is an asset Other desirable qualities: Commitment to the fundamental principles of Solidarités International charter and ethos Ability to live in insecure environments Durée du contrat 12 months beginning 10 June 2012 Salaire / Indemnité Salaried post: from 1400 euros gross per month, according to experience, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 500 dollars. Solidarités International will cover accommodation and travel expenses from the expatriate's home country to the site of the assignment. Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded. During the assignment, the expatriate is entitled to R&R every three months: one week at three and nine months (with a 500 euro allowance) and two weeks at six months (with a plane ticket back home covered by Solidarités). How to apply: Please send us a CV and cover letter, either through our website or via the following link : https://emea2.recruitmentplatform.com/syndicated/private/syd_apply.cfm?I....