Resource Management Assistant Job Vacancy at World Bank Kigali Rwanda

Job #    121333
Job Title    Resource Management Assistant - Kigali, Rwanda
Job Family    Accounting
Location    Kigali, Rwanda
Appointment    Local Hire
Job Posted    25-May-2012
Closing Date    14-Jun-2012
Language Requirements    English [Essential]
Appointment Type   
Background / General description
This position in the Resource Management family handles financial accounting, administration and resource management work programs in the Rwanda country office. The position addresses the day-to-day fiduciary and work program support activities, and requires sound technical, analytical, systems and writing and communications skills, as well as a thorough working knowledge of Bank operating, fiduciary and administrative processes – especially expense handling of Bank’s resources including trust funds. Job Purpose The incumbent in this position will work under the guidance of senior team members, on detailed issues, using accuracy and attention to detail in order to meet the country office’s need for timely processing and reporting of day-to-day RM work program. He S/he will use working knowledge of daily Bank procedures to ensure day-to-day RM work program is completed effectively and efficiently, working as needed with others in the team or in other Bank units. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
Duties and Accountabilities
Summary of major accountabilities at the full working level Financial Accounting:
  Processes accurately and promptly all accounting transactions, including payroll, operating expenses, procurement, travel, consultant payments, vendor payments, charge backs and other office running expenses. Processes transactions in the Asset Management module for office and residence inventories;
  Maintains accounts reconciled at any given point in time. Regularly reviews the open item accounts and resolves any outstanding items; keeps relevant documents and invoices systematically to fully support the accounts;
  Performs bank account reconciliation and reviews cash flow and replenishment needs.
 Interacts with clients both inside and outside the Bank, e.g., staff, consultants, vendors, etc., to effect timely payments and resolve accounting related issues;
 Assists in planning and monitoring budget and expenses linked to country office work program;
 Provides references to Bank financial and administrative policies and procedures in administrative expense related subject areas; Financial Accounting Controls and Reporting:
 Maintains consistency in the application of accounting rules and procedures, including safeguarding of cash and checks;
 Reviews general ledger accounts regularly to ensure accurate positing;
 Monitors operating expenses and highlights potential issues;
  Reviews documentation for travel SOEs;
  Periodically reviews exception reports and takes remedial actions (such as missing time, SOE exceptions, above average consultant and vendor expenses, overtime, open purchase orders and commitments, etc.);
  Ensures compliance with institutional and regional policies and guidelines;
 Generates a variety of standard and customized financial/accounting reports;
 Reviews, follows up and resolves issues noted in accounting scorecard and other quality assurance reports issued by Accounting Department;
  Follows up on audit and COSO recommendations which relate to the accounting function. General Administration:
 Handles local purchasing of supplies, equipment and contracts for services;
  Maintains and updates records and reports on status of inventory and physical assets
  Handles a variety of general office administrative matters and other ad hoc duties as required (e.g. travel, security, workshops and conferences etc.)
 Provides guidance to less experienced staff. Human Resource Management:
 Supports recruitment and selection processes;
 Provides information and assistance on benefits policies and related issues (e.g., financial assistance loans, staff retirement plan, dependency allowance, overtime pay);
 Processes short-term consultant contracts in accordance with guidelines. Work implies frequent interaction with the following:
  Internal: Staff within the Country Office and other RM staff in the VPU and Bank-wide
 External: Consultants, Vendors Essential Specialized Skills/Knowledge Competencies:
 Ability to research, analyze, and synthesize information, interpret data, retrieve information from SAP or similar integrated systems and clearly and concisely prepare results. Proficiency: Basic
 Knowledge and application of relevant Bank policies and practices as they relate to financial management (e.g., Administrative Manual, Controls Guide, and Procurement Guidelines, etc.). Proficiency: Fully Proficient
 Knowledge of basic accounting theory and principles and understanding of COSO philosophy Proficiency: Basic
  Proficiency in Microsoft Windows applications, namely Excel, Word and Power Point. Demonstrated ability to learn new technology quickly and effectively use it for maximum productivity. Proficiency: Fully Proficient
 Knowledge of Bank’s accounting systems and/or experience with accounting systems with a comparable level of complexity and high degree of integration. Proficiency: Basic
Selection Criteria
General Competencies:
 Strong English-language communication skills with the ability to prepare, present, and discuss findings in written and oral form; a knowledge of French or another locally spoken language will be a plus.
 Ability to function effectively in multi-disciplinary teams within a matrix management environment;
 Ability to provide guidance to less experienced staff, as needed. Minimum Education/Experience at recruitment/Selection
  Minimum Education: AA (A relevant Associate degree, e.g., Finance Accounting, Business, Economics
 Minimum Years of Relevant Experience: 2 years experience in a relevant field, e.g. Administration, Accounting or Finance The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply.
   

How to Apply;
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