Administrative Assistant - Support Job Vacancy at Coca Cola Nigeria

Job Title:Administrative Assistant - Support JOB ID 23025 LOCATION(S) Nigeria CITY/CITIES Lagos SPECIFIC LOCATION JOB TYPE Full Time TRAVEL REQUIRED 0% RELOCATION PROVIDED No SHIFT N/A DESCRIPTION & REQUIREMENTS: Position Overview: The closing date is Thursday, May 10 2012 • The incumbent is responsible for ensuring that a responsive and consistent quality service support is provided to support function employees and managers and to effectively manage all administrative duties for stated functions to enable the team to successfully achieve their goals and objectives KEY DUTIES/RESPONSIBILITIES: • Provide Administrative support to the Function heads and their team members as required (routine and ad hoc requests) • Handle Goods Receipt on SAP • Schedule meetings / appointments • Manage and oversee Function heads’ diary • Manage and oversee Function heads’ e-mail during absence from office and provide appropriate alerts to urgent issues – redistribute work as appropriate to correct people and as per Director’s instructions and requirements • Co-ordinate team travel arrangements & logistics – bookings, changes, etc to plan / budget, ground transportation, visa’s • Setup, manage and maintain all record keeping and filing – both manual and electronic e.g. budget, e-mails, documentation, correspondence, SAP • Manage all direct report information & filing • Manage all incoming and outgoing mail both physical & electronic e.g. lotus notes mail files for self and Function heads as required • Handle all routine correspondence and man Ops team / Function heads calls (take messages, act as liaison between Function heads and internal and external constituents etc) • Co-ordinate all team meetings / events / seminars (both on and off site) • Develop & assemble presentations, workbooks or manuals and correspondence as required • Co-ordinate activities as required including: special projects, vendors / supplier relationships, ordering, shipping, • Co-ordinate business planning scheduling where required for team • Development, quality control and where relevant provision of Admin processes and services (including shared drive disciplines, standard forms & standard processes, department voicemail/email standards) • Respond to general, day to day Franchise queries addressed to the team • Monitor budget on behalf of Function heads - identify discrepancies and inform relevant team member as and when notified • Ensure office is set up and maintained as an efficient working environment • Liaise with Facilities as necessary re office requirements • Handle general typing duties quickly and accurately FINANCIAL/ JOB SCOPE: • Data / information accuracy • Process Efficiency (Cycle times), Compliance with Charters of Authority based on internal audit, • Policy / Procedure compliance, ORGANIZATION IMPACT/ INFLUENCE: Extensive Operational Interaction with (Internal): • GM, Nigeria Franchise • Function Heads • Franchise Associates External Interaction with: • Preferred Suppliers / Vendors on local projects Nature and Purpose of the Interaction: • Program implementations, administration, phone calls, and issue resolution RELATED JOB REQUIREMENTS/ QUALIFICATIONS: Technical Skills: Generalist system knowledge, some exposure to budget and project management, Advanced computer skills e.g. Outlook, ms office, ms project, internet / etc, office administration. Analytical skills will be an added advantage. Competencies Drives Innovative Business Improvements • Develops unique ideas that can be used to address business issues and improve the organization • Focuses on projects and initiatives that deliver differentiated value to the organization • Leverages internal insights and external best practices to promote leading edge thinking • Responds to customer needs with expert quality and timeliness that contribute to successful outcomes • Analyzes and influences new ideas to push own thinking and generate exceptional results • Designs new solutions by challenging and enhancing current processes with industry inputs • Continuously seeks to improve processes versus settling for the status quo Balances Immediate and Long-Term Priorities • Aligns priorities with clear, focused decisions that contribute to moving our vision forward • Translates strategic messages from leaders into deliverables that provide immediate impact • Understands his/her role in building and delivering short- and long-term results to the business • Uses subject matter expertise as an individual differentiator to achieving results • Works with teammates in other functions and geographies to plan for future objectives • Creates plans that support the initiatives outlined in the Manifesto for Growth • Thinks about the entire System when making decisions with long-term business impact Delivers Results • Meets or exceeds individual performance expectations to produce exceptional results • Organizes responsibilities so measures and outcomes are aligned with business strategies • Overcomes risks and obstacles by proactively managing their potential impact • Aligns everyday activities with the organization’s desire to achieve competitive advantage • Possesses a strong desire to win and takes responsibility for critical outcomes • Aligns individual goals to deliver focused, value-added, cost efficient solutions • Sets stretch objectives that are constantly reevaluated to ensure organizational movement Imports and Exports Good Ideas • Strives to be a role model for collaboration, idea generation and knowledge transfer • Leverages best practices and leading-edge ideas to shift organizational and team thinking • Uses data from multiple constituents to devise plans and tactics for competing in the marketplace • Builds internal and external relationships that result in leveraged solutions to the business • Embraces change and understands the positive role it plays in achieving our business goals • Uses personal ideas and industry information as inputs to moving others to action • Strives to build profitable, long-term relationships that drive value across the System Develops and Inspires Others • Plays an active role in the recruitment, retention and recognition of peers across the System • Understands and leverages strengths and capabilities of self and others to maximize the team • Capitalizes on experiences and opportunities for growth by sharing lessons with others • Demonstrates an awareness of personal impact by adapting and adjusting to uncomfortable situations • Seeks out and accepts perspectives from multiple sources and identifies opportunities to use them • Recognizes differences in others and uses individual awareness to increase business impact • Leverages appropriate networks to set and achieve business results Lives the Values • Demonstrates personal commitment to our Values, holding self and others accountable • Establishes and cultivates open, candid, trusting relationships with other team members • Exhibits excitement and support around the work we’re doing on the Manifesto for Growth • Commits to placing company interests ahead of personal agendas • Takes ownership for promoting and protecting our image internally and externally • Embraces change and demonstrates clear commitment to the success of TCCC • Makes personal decisions that impact our ability to drive organizational success Required Experience • 5 Years of administration experience • Advanced Computer Skills – MS Office, SAP, MS Project, Power-point presentation & Excel – ability to develop templates/spreadsheet models will be an added advantage EDUCATIONAL REQUIREMENTS: First degree in any of the Social Sciences or Arts CULTURAL DIVERSITY: Responsibility and Interaction with: • Local Franchise Office Associates and Function • English as primary language ANALYSIS: • Challenging / unique situations may arise JUDGEMENT AND DECISION MAKING: • In line with day- to-day execution of tasks TRAVEL REQUIREMENTS: • As may be required on the job ADDITIONAL INFORMATION: • Ability to engage in function specific projects in Finance, Strategy and/or PAC & migrate fully into any of these functions leveraging function specific skills will be critical in ensuring we get the right fit for this role. At The Coca-Cola Company you can cultivate your career in a challenging and dynamic environment. We are the largest manufacturer and distributor of nonalcoholic drinks in the world-selling more than 1 billion drinks a day. Unlock your full potential with a future-focused company that is known and respected throughout the world. Relocation costs are not provided for this job. By applying for this job, candidates understand and acknowledge that the Company will not provide relocation assistance or support and that relocation will be entirely the responsibility of the candidate. How to Apply; http://www.virtualvender.coca-cola.com/na_application.jsp