Supply Chain Manager Job Vacancy at World Vision South Sudan

Job Title:    Supply Chain Manager - South Sudan    Application Deadline Date:    06 Jun 2012
Position Location:    Juba    Position Start Date:    01 Jul 2012
Region:    Africa\East Africa    Position End Date:    31 May 2013
Requisition Category:    International    Recruitment Priority:    Need Immediately
Country Name:    Sudan    Program/Office Name:    Southern Sudan
City/Province:    Juba    Employee Type:    Contract
Job Grade Level:    12 IIPP    Recruitment Status:    Actively Recruiting
Is this a family post?    Single       
        Requisition Num:    2012AFEFDRI-8R383W


PURPOSE OF POSITION:

To efficiently and effectively manage the Supply Chain department and ensure that it responds in a quality and timely manner in meeting the Program's requirements, while upholding World Visions procedures and maintaining high level of accountability and integrity


KEY RESPONSIBILITIES:

        Procurement
        Ensure procurement transactions are carried out in accordance with WVI financial guidelines, policies and procedures.
        Supervise the review of each requisition for completeness and ensure that appropriate sources/competent suppliers are identified, bids invited and evaluated and orders awarded based on application of best practices to obtain consistent value for money.
        Ensure Purchase Orders processed in a timely manner and that users are kept informed on the status of their requisitions and movement of goods.
        Review contract documents for purchases of goods and services and ensure that contract terms adequately protect the interests of World Vision and where negotiations are necessary ensure that they are conducted in a professional, ethical and transparent manner.
        Provide policy and technical advice on all aspects of procurement and logistics.

        Logistics
        Oversee the receipt, storage, transport and delivery of WV cargo at the primary warehouse in Nairobi and the transit warehouses in Lokichoggio and Koboko.
        Manage the flow of information and goods in the supply chain in a manner that optimizes the use of resources and utilizes market opportunities as they arise.

        Liaison
        Liaise with users to help in need identification, procurement / logistics planning and prioritization to achieve optimal and responsive service delivery.
        Liaise with finance and other departments to ensure invoice payments are properly documented / approved and are done in a timely manner.
        Network with other agencies engaged in similar business to leverage common opportunities in procurement and logistics operations.

        Performance management
        Planning and coordinating departmental meetings to review status of tasks, and updating management on the progress of the departments’ functions.
        Evaluating supply chain business process and identifying Key performance indicators (KPI’s) to be used to monitor the processes.

        Vendor management
        Maintain list of sources of supply and explore/investigate new or alternative suppliers.
        Represent the organization in dealing with vendors, in so doing foster and preserve an image of integrity and courtesy so that mutual respect and confidence is established between the organization and its service providers.

        Controls and compliance
        Regularly evaluate control measures used to manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary.
        Ensure consistent adherence to control measures and compliance with WV supply chain policies and guidelines.

        Staff development
        Continually monitor supply chain staff performance to ensure a match between individual staff skills / competences and the tasks assigned, and to facilitate optimal team performance.
        In the process of supervision, work with Human Resources Department on staff development through effective performance appraisals.

        Systems development
        Regularly review the existing supply-chain operating procedures, systems, structures and manuals and update as necessary to cater for Program’s growth, technological and operational changes.

        Other responsibilities
        Perform any other duty that may be assigned by the Finance and Administration Director
        Attend and participate in daily devotional meetings.



KNOWLEDGE, SKILLS & ABILITIES:

        REQUIRED:
        Bachelor’s degree in business or relevant field with Post-Graduate Diploma in purchasing and supply management (CIPS) UK and a Member of Chartered Institute of Purchasing and supply UK (MCIPS) or any other recognized supply chain professional body
        At least five years management level experience leading a procurement and logistics team in a demanding work environment, preferably with an International NGO
        Sound negotiation skills along with business acumen essential, coupled with attention to detail, maturity in decision making and time management skills
        Working knowledge of international procurement procedures.
        Working knowledge of import and export procedures/documentation Port operations.
        Mature and committed Christian.
        Mature proactive person with initiative, drive and honesty with high level of integrity, who can perform and meet expectations with minimal supervision;
        Computer literate and hands-on knowledge of Ms Office packages with experience in administration of computerized Supply chain systems.
        Good communication and interpersonal skills and ability to work in a multi-cultural environment

        PREFERRED:
        World Vision working experience
How to Apply;
https://jobs.wvi.org/WebJobs.nsf/WebPublished/2AE0FAA79915C2478825799C001E194B?OpenDocument