Secretary/accountant Job Vacancy at The Somali Animal Health Services Mogadishu

Job Title:Secretary/accountant, Mogadishu Closing Date: Thursday, 10 May 2012 Background: The Somali Animal Health Services Project phase III - SAHSP III is funded by the European Union and implemented by four partners namely Terra Nuova, FAO, COOPI and VSF-Germany. The objective of SAHSP III is to enhance the animal health delivery services in Somalia to sustain livestock production and trade. This is a countrywide project with field offices in Somaliland (Hargeisa), Puntland (Garowe), and South /Central Somalia (Mogadishu). The field offices are supported and coordinated through a Project Management Unit (PMU) based in Nairobi, Kenya. Tasks and Responsibilities: Under the direct supervision of the Area Administrator the Secretary/Accountant will have the following responsibilities: Office work: a) Receive and log mail and documents for the office, and distribute mail and documents on behalf of the Office to staff and partners. b) Monitor and follow up correspondence requiring inputs from the project staff. c) Monitor the calendar of the office. d) Occasionally draft memoranda, or finalize documents for signature. e) Answer calls, receives visitors and staff, and answer queries related to the office. f) Organize office space in coordination with the area administrator, to accommodate additional staff, missions or consultants, g) Manage the TN base (where applicable) and its needs, in conformity with the TN base policy. h) Ensure all supporting staff (office cleaners and security personnel) are satisfactorily engaged in their duties and tasks. i) Ensure a conducive office working environment. Logistical arrangements: a) Make all flight bookings and follow up flight confirmations for project staff and cargo. b) Assist with the processing and follow up of entry visas and work permits for project staff and consultants. c) Prepare all office requisitions of stationary, furniture and equipment, for approval and sourcing. d) Take or record minutes or decision/action points and follow-up as appropriate. Financial Management: under the direct supervision of the area Administrator; a) Timely and accurate processing of payments. This requires the incumbent to receive and analyse payment requests from different suppliers or service providers; b) Obtain signatures, dispatch payments and notify payees; and to follow-up on any problematic payments. c) Timely and accurate processing of receipts and other remittances. This requires the incumbent to deposit cash and cheques in project bank accounts; to create official receipts and deposit documents in the project accounting system. e) Maintain the daily project accountancy (both cash and bank), ensuring all expense supporting documents are captured correctly and filled appropriately. Skills and Qualifications Required: Education: Completion of secondary education. Excellent grasp of accounting principles covering financial accounting, control principles and computer systems, attained after completing relevant accredited courses. Computer training with various spreadsheet programmes using Windows applications and a practical working knowledge of them. Work Experience: At least three years work experience in a large computerised environment depending on qualifications and the relevant field of study of the incumbent. Languages: English is the working language of the duty station. For this post, fluency in English is essential. He/she must be a Somali National. How to apply: All applications for this position should be submitted before the 10th May 2012, addressed to: SAHSP PHASE III – PROJECT MANAGEMENT UNIT, NAIROBI TEL: +254 20 4445511/2/5958 FAX: +254 20 4443748 E-MAIL: info@sahsp.net