Programme Assistant Job Opportunity at UNOPS Ethiopia

Vacancy code VA/2012/B5001/711
Job  Title Programme Assistant
Department/office NAO, Mine Action
Duty station Addis Abba, Ethiopia
Contract type Local ICA Support
Contract level LICA-3
Duration 12 months (with possibility of extension)
Application period 29-Jun-2012 to 29-Jul-2012
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Background Information - UNOPS

“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.

Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

UNOPS employs around 3,500 personnel annually and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.
Background Information - Job-specific

The African Union, established as a unique Pan-African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a New Partnership worldwide. Its Headquarters is located in Addis Ababa, capital of Ethiopia.

In seeking to achieve these objectives, the African Union is working together with the United Nations, the European Union and other stakeholders to strengthen its capacity to deliver. In this regard, the stakeholders are looking to recruit a Programme Assistant (Equivalent to GSA 5 level) for the programme:

Building African Union Capacities in Security Sector Reform: A Joint United Nations – European Union Support Programme.

As the implementing agency for the programme, the United Nations Office for Project Services (UNOPS) invites applicants for the position of Programme Assistant in Security Sector Reform (SSR).  

The Programme Assistant for the African Union Expert Security Sector Reform Project will report to the Head of Defense and Security Division (DSD), within the Peace and Security Department.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Functional Responsibilities

    Facilitate the smooth functioning of the Security Sector Reform Office/Unit/Programme by ensuring that timely administrative support is provided in general and in specialized areas
    Assist international personnel and visitors on general administrative matters, provide advice and ensure administrative support as required
    Coordinate clerical services for the SSR Office/Unit/Programme
    Prepare and monitor the budget of the SSR Programme and supply relevant information to concerned staff
    Prepare correspondence, special reports, evaluation and justifications as required for general administrative tasks
    Prepare meetings and follow-up of related decisions for the SSR Office/Unit/Programme
    Maintain policy, and management records and files
    Make travel arrangements for Programme staff and other stakeholders and perform liaison duties with partners
    Prepare and participate in Programme meetings and take minutes and/or notes of such meetings
    Perform any other duties as may be assigned by the Head of Defense and Security Division

Competencies

    Ability to work with complex, multi-donor budgets
    Have the ability to work closely with governments, NGOs and multi-lateral institutions in complex peace and security undertakings
    Be computer literate and well versed in the use of the Internet, Power Point, Excel and Word. Keep abreast with other available technology
    Must have technical knowledge of the customization and functioning of data management tools and software
    Comprehensive knowledge of the origin, vision, structure and relevance of the African Union is essential; general knowledge of the United Nations system is required
    Ability to communicate clearly both in speech and in writing, including public speaking and Power Point Presentations

Education/Experience/Language requirements

    Secondary Education is required. A First Level University Degree (Bachelors Degree or Equivalent) in Political Science, International Relations or any related Social Sciences is an asset. In addition, appropriate training in project management is also an asset.
    At least five (5) years of work experience with three (3) should be in an international organization, policy research think tank, university or other multi-cultural environment.
    Fluency in oral and written English is required.
    Fluency in oral and written French is required.
    Knowledge of Arabic and/or Portugese is desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA-3
Contract duration: 12 months (with possibility of extension)

For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

    Please note that the closing date is midnight Copenhagen time (CET)
    Applications received after the closing date will not be considered.
    Only those candidates that are short-listed for interviews will be notified.
    Qualified female candidates are strongly encouraged to apply.
    UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post
    The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS
How to Apply;
https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=711